Business and Financial Services

The Office of Clinical Research provides contracting services, budget development, Medicare coverage analyses (MCA) and negotiations for all funded clinical research studies.  We partner closely with GW Grants and Contracts Accounting Services (GCAS) to manage the financial life cycle of each study.


Contracting

The Office of Clinical Research provides contracting services for studies which have any of the following:

  • Contract or master agreement
  • A sponsor who will provide equipment, drugs, etc.
  • Outgoing subcontract(s)
  • Data Use Agreement (DUA)
  • Data Sharing Agreements
  • Material Transfer Agreement (MTA)
  • Memorandum of Understanding

Study Participant Payment Procedure

The Forte Participant Payments solution is the university’s preferred payment option for research study participants. The solution streamlines the payment of human subject research participants and reduces the administrative burden associated with these transactions.

The Forte Participant Payment solution allows university users (depending on their assigned roles) to do the following:

  • Define the Protocol payment information (the task the participant will complete and the associated payment amount(s))
  • Enroll participants into Forte
  • Assign participants’ Forte accounts to specific studies, and
  • Pay the participant. The participant can choose one of three payment options: a reloadable debit card, an electronic funds transfer to a bank account the participant defines, or a paper check. Gift cards follow a different process. For gift cards, please review the GW iBuy+ Gift Card Requests page.

GW users will only be able to access data for studies that are assigned to the individual user.

The use of Forte Participant Payment must be part of your approved IRB application before you can start using Forte for your research.  For new studies that do not have IRB approval yet, please include information about Forte use for human subject payment in your initial submission.  If you wish to use Forte in an on-going study that already has IRB approval, you will need to submit a modification to the IRB for the study and obtain approval before you begin using Forte. 

For questions about the Forte system, please send an email to oncore@gwu.edu or contact Kate Weber at weberk@gwu.edu. Additional resources for utilizing Forte are provided on the Forte Participants Payment Solution page.


Billing & Invoicing

A major function of the OCR is to assist investigators and coordinate contracts with an Institutional Review Board, negotiate budgets, payments and terms, and insure research billing and internal invoicing. In this process, we serve as a financial spoke for human subjects research to the GW university grants and contracts Pod 3.

We work with GW OVPR on Clinical Trial Agreements that serve as key legal documents that govern the conduct of clinical trials, including CDAs, DUAs, and MTAs. For more information, please contact Melanie Bossi at mbossi@mfa.gwu.edu.